Future Gmail Option: Disable Auto-Adding Contacts

Google's video that introduces the new Gmail ads shows another option that's not yet available outside Google. In the near future you'll be able to disable a feature that's often useful and sometimes annoying: automatically creating contacts when you send a message.

At the moment, "email addresses are automatically added to your Contacts list each time you use the Reply, Reply to all, or Forward functions to send messages to addresses not previously stored in your Contacts list," according to Gmail's help center. Gmail also adds the email addresses used when you compose a message.

The new option will allow you to disable this feature, but Google's description is strange: "Create contacts (sets whether sending or receiving a message can create a new contact)." Right now, Gmail doesn't automatically create contacts when you receive new messages. You need to reply to the messages first.


Here's the video (you can fast forward to 1:14 min).

{ Thanks, François. }

Restore Google Contacts

One of the most annoying things about Google's contact manager is that it doesn't have a "trash" section. If you accidentally delete some of your contacts, it's impossible to retrieve them without a backup. This is a big problem if you use a buggy software that tries to sync your contacts, but manages to overwrite them.

Google tried to address this issue by adding a new option that lets you restore your contacts. You'll find it if you visit Google's contact manager and click on the "More actions" button. "You can restore your contact list to the state it was in at any point within the past 30 days. This is a great way to recover deleted contacts, undo an import, or undo a merge," explains Google.

While this is a very useful feature, Google's implementation doesn't help users who don't remember when they made a mistake. Google should have listed the most recent changes and allowed users to pick one of the revisions, like in Google Docs.


{ via Gmail blog }

Google Promotes Data Portability by Adding Restrictions to the Contacts API

Google found a strange way to show to the world that Facebook is a walled garden that traps your data: by blocking Facebook's access to the Google Contacts API. A Google spokesperson said that "users often aren't aware that once they have imported their contacts into sites like Facebook they are effectively trapped. We hope that reciprocity will be an important step towards creating a world of true data liberation—and that this move will encourage other websites to allow users to automate the export of their contacts as well."

Facebook users can still export their Gmail contacts and manually upload the file to Facebook, but Google Contacts API made this much easier. Facebook even found a direct URL that lets you export your contacts, so you don't have to visit Gmail.


Google may have good intentions, but that's a terrible way to treat users. After all, it's their data and it should be their choice to use services like Facebook.

To show that Facebook is not the only target, Google Contacts API includes some new terms of use: "Google supports data portability. By accessing Content through the Contacts Data API or Portable Contacts API for use in your service or application, you are agreeing to enable your users to export their contacts data to other services or applications of their choice in a way that's substantially as fast and easy as exporting such data from Google Contacts, subject to applicable laws."

That's like trying to make the web faster by asking developers that use the Google Analytics tracking code to make their sites as fast as Google Analytics.

Update: Danny Sullivan quotes a Facebook engineer who says that "the most important principle for Facebook is that every person owns and controls her information. Each person owns her friends list, but not her friends' information. A person has no more right to mass export all of her friends' private email addresses than she does to mass export all of her friends' private photo albums".

But that's not always the case, since Facebook allows Yahoo and Microsoft to build services that import your Facebook friends, while Google can't get that data. Danny concludes that "Facebook simply doesn't want you to mass export them into Google — not unless, I suppose, it gets a business deal with Google. And if it doesn't want to do a deal, then those emails don't get to go. They aren't yours. They belong to Facebook, and can only be exported to the business partners that Facebook agrees with."

Update 2: Google redirects users that want to download their address book directly from Facebook to a page titled "Trap my data now":

"Hold on a second. Are you super sure you want to import your contact information for your friends into a service that won’t let you get it out? Here's the not-so-fine print. You have been directed to this page from a site that doesn't allow you to re-export your data to other services, essentially locking up your contact data about your friends. So once you import your data there, you won't be able to get it out. We think this is an important thing for you to know before you import your data there. Although we strongly disagree with this data protectionism, the choice is yours. Because, after all, you should have control over your data."

Upload Picasa People Photos to Google Contacts

Picasa 3.8 makes it easier to upload pictures for your Google contacts. After scanning all the photos from your library and adding name tags to your photos, you can go to the Tools menu, select Upload and click on Upload People Thumbnails.


Picasa asks if "you want to upload and replace all the thumbnail photos from your People Albums to your Google Contacts". If you click on "Upload", Picasa saves the photos to Google Contacts and you can see them in Gmail or in any other application that synchronizes with Google Contacts (for example, Android's Contacts app or iPhone's Contacts app, if you use Google Sync).

If you don't want to upload photos for all your contacts, you can click on one of the people from Picasa's sidebar, right on a photo and select "Set as Google Contacts Thumbnail". You can also enable "Upload people album thumbnails to Google Contacts" from Tools/Options/Name Tags (or Picasa/Preferences/Name Tags on a Mac) to upload the new thumbnails you select in Picasa.

It's strange to see that Google didn't add this option to Picasa Web Albums and that the photos tagged in Picasa Web Albums aren't displayed in Google Contacts. Google could at least offer the option to pick one of the photos tagged in Picasa Web Albums when you add a picture to one of your contacts. Right now, you can only select a photo from your public albums.

Gmail's Hidden Groups

In a previous post, I mentioned a trick that lets you create a Gmail group for the people you follow in Google Buzz. The downside was that the group doesn't update when you follow other people in Google Buzz.

It turns out that Gmail already has a built-in group for Google Buzz contacts. The group doesn't have a name and it's not displayed in Gmail's new contact manager, but you can find it in the old version of Gmail: it's the only one without a name.


Since the group doesn't have a name and it's hidden in the interface, you can't use it to send email messages or to post private Buzz messages, but you can select all the contacts and add them to another group.


There's also a hidden group for Google Latitude friends, which includes the people that can see your location in Google Latitude.

Another group lists all your Gmail Chat/Google Talk friends. Some of these people were automatically added by Google if you didn't disable "Automatically allow people I communicate with often to chat with me and see when I'm online" in the settings.

For those who miss the "all contacts" group in the new contact manager, here's the built-in group that includes both the people you've manually added ("my contacts") and the people automatically added by Google ("other contacts").

Create a Google Buzz Group

Google's contact manager doesn't include built-in groups for Google Chat friends or for the people you follow in Google Buzz. Fortunately, you can easily create a group for the people you follow in Google Buzz using a clever trick found by Siegfried Hirsch:

1. Go to Gmail's contact manager and search for http://www.google.com/profiles. Here's the URL for the search results.

2. Select all the results, click on the "Groups" drop-down and then on the "Create new" option.

3. Create a new group called "Buzz".

This works because Google automatically adds each Google Buzz user you follow to your contacts list and also includes the address of the Google Profile. If you've manually removed Google Profile address or added Google Profile addresses to other contacts, the results won't accurately reflect your Google Buzz group. Obviously, the group won't update automatically when you follow/unfollow Google Buzz users.


Google could use a lot of information from other services to enrich Google Contacts: the photos you tag in Picasa Web Albums, information and links from Google Profiles, Google Latitude location, the most recent Google Buzz message, but that will probably happen when Google Me is released.

Gmail's Streamlined Interface and Better Contact Manager

Google launched a slightly refreshed Gmail UI that hides unessential features and uses more screen estate to display your messages. Gmail's logo is smaller, the links to mail, contacts and contacts are grouped in a collapsible panel, while the options that let you select all messages, starred or unread messages are available in a drop-down.

"Overall, there's now a smaller header area that puts the first message in your inbox about 16 pixels higher on the screen than before," explains Google.


Gmail's contacts section has also been redesigned to better integrate with Gmail. The updated interface supports keyboard shortcuts, saves the changes automatically, adds structured name fields and lets you sort contacts by last name. The notes field is now really big, but I don't think it deserves so much attention.


These features will be rolled out today to all Gmail accounts. The new Gmail contact manager won't be available in Google Apps right now, but it will be released in the near future.

{ Thanks, Sterling. }